Cloud email has become increasingly popular over the years. Many users like the idea of being able to access their webmail from anywhere. They also like the services that many cloud webmail services provide, particularly the spam filtering.
Despite its popularity, however, cloud email does have its limitations. Most significantly, you have to trust your email data in the hands of your cloud service provider. You may also have to pay extra if you want to setup several email accounts on your domain for your company.
The following are four alternatives to cloud email service:
- Your own mail server – This is the traditional method that many businesses still prefer. It does not have to be expensive, as there are plenty of free mail servers out there and also many free add-ons, such as anti-spam software.
- Local webmail – You can even use this in combination with number 1. By hosting your own webmail system, you can keep your email data internal while also providing your users with access from anywhere.
- Private cloud – If you need the managed services of a cloud provider but still want to host your own data, a private cloud might be a viable option, but it will definitely cost you.
- Groupware – If you are a running a business or non-profit, your collaboration needs may extend beyond simple email. If you need a calendar and other collaborative tools, you will want to install a groupware system. There are some free options, and some of them will also integrate with your mail server.
There may be other options you could consider, and one may eventually be no email at all. At this point, most organizations will still consider it a necessity, but over time, you may be able to use collaboration tools for internal office communication and only use a limited number of email accounts for outside communication.